Preventing Duplicates

Since the 2015 ICOTS Enhancement aimed to reduce the number of duplicate records, the creation of duplicate offenders by ICOTS users remains an issue.  Duplicate offenders cause confusion, invalidate data, and waste valuable time and resources.

When conducting a demographic search and/or adding demographic information when building a profile through the Reporting Instructions or Transfer Request activity, users should provide ALL known identifiers in the Offender Information screen.  This will search and provide matches for all identifiers entered and provides the most accurate results lessening the likeliness of creating a duplicate.  Identifiers should include the DOB, FBI number, SSN and/or State ID if known.