Preventing Duplicates

Despite multiple enhancements aimed to reduce the number of duplicate and junk records, the creation of duplicates and junk by ICOTS users remains an issue.  Duplicate/junk offenders cause confusion, invalidate data, and waste valuable time and resources.

Tip:  Your work will be saved if you logout after creating a new record. Resume your work by going to the “Compact Workload” tab. You can do this as many times as it takes to complete the action or request.

BE SURE NOT TO CREATE A NEW REQUEST. ICOTS WILL NOT AUTOMATICALLY DELETE 

Per the ICOTS privacy policy, these errors should be investigated and reported within 5 business days to the Compact Office. Once an offender is added into ICOTS, only state administrators can remove records.

When conducting a demographic search and/or when building a profile through the Reporting Instructions or Transfer Request activity, users should provide ALL known identifiers in the Offender Information screen.  This will search and provide matches for all identifiers entered and provides the most accurate results lessening the likeliness of creating a duplicate.  Identifiers should include the DOB, FBI number, SSN and/or State ID if known.