Case Closure Notice Quick Reference Guide

A Case Closure Notice initiates the closure of a compact case in accordance with Rule 4.112.  A Case Closure Notice notifies a state that the receiving state has ceased supervision/supervisory responsibilities for the supervised individual.

Case Closure Reasons

• Early discharge from supervision from sending state
• The term of supervision has ended
• The supervised individual has returned to sending state
• Absconded
• Serving a new sentence in receiving state
• Retaken by sending state
• Notification of death
• Other (e.g. Subsequent state transfer or apprehension, duplicate case, various administrative reasons, etc.)

Case Closure Reply

• This is due within 10 business days of the Case Closure Notice.
• Do not ‘Invalidate’ a Case Closure Notice to communicate or request documentation (rather send a Compact Action Request.)
• When ‘invalidating’ a Case Closure Notice due to an error in the Supervision End Date, follow up with the sending state-assigned user to prevent the mistake in future cases and with the receiving state’s compact office to communicate the imposed corrective action and promote improved case management in the future.

Other important notes

• Supporting documentation is important and may look different from case to case.   Examples may include:
  • Death certificate or obituary when the supervised individual is deceased;
  • Sentencing documentation for new conviction sentence or change in term of supervision; or
  • Simple references to other ICOTS-related records.