Request for Reporting Instructions Quick Reference Guide

Reporting Instructions provide permission for a supervised individual to proceed to a receiving state during the transfer investigation.  Not all transfers qualify for reporting instructions. Sending states determine whether a supervised individual qualifies for reporting instructions (except for 3.106 which requires agreement between the sending and receiving states that an emergency exists) see Rules 3.101-1, 3.103, 3.103-1, 3.103-2, & 3.103-3.  Be sure to VERIFY all information entered.  See ICAOS’s Verification Tips Sheet. 

Required for RFRI Requests

• Intended departure date (manage date via the Profile screen's Compact Cases tab prior to departure) 
• Reason & detailed explanation for reporting instructions
• Demographic information (all known identifiers) e.g. Date of birth, FBI #, State ID, etc.
• Address of individual and others residing in home (if applicable)
• Instant offense summary
• Completed transfer request due within 15 business days of RI issuance (7 business days for ‘expedited’ RIs)

Required for RFRI Requests for sex offenders

• A narrative description of the instant offense in sufficient detail to describe the circumstances, type and severity of offense and whether the charge was reduced at the time of imposition of sentence; 
• Conditions of supervision; 
• Any orders restricting the sex offender’s contact with victims or any other person;   
• Victim information to include the name, sex, age and relationship to the sex offender, if available and if distribution is not prohibited by law; and  
• Judgment and sentencing documents pertaining to the sex offense, if available.  

Other Important Notes

• Request RIs for those ‘living in the receiving state at the time of sentencing or after disposition of a violation or revocation proceeding’ within 10 business days of sentencing/disposition/release from incarceration (if within 90 days of sentence)
• RFRIs must be replied to within 2 business days (5 business days for sex offenders)
• Communicate the reporting instructions timely to prevent unintended ‘Failure to Report’
• Provide clear and concise RFRI documentation and communication regarding ‘why’ the individual should be allowed to proceed during the investigation.  Although questions regarding RI qualification or potential rule violations should never be communicated via denial, elevate issues to your compact office for assistance and resolution.
• Clearly document remote sentencings (the supervised individual is physically in a receiving state for sentencing) and request assistance from your compact office as needed.  This could include obtaining signatures on documents such as the supervised individual's 'Application for Transfer.’