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1-2016i - Supervised Individuals Returning to a Sending State

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Training Bulletin 1-2016i - Supervised Individuals Returning to a Sending State

Effective March 1, 2016

Re: Rules 3.101-1, 3.103, 3.106, 4.111 & 5.103

Standard Procedures for Supervised Individuals Returning to a Sending State

 

Receiving states must request reporting instructions for all supervised individuals returning to a sending state who:

 

  • are subject to active supervision; AND
  • successfully arrived in the receiving state (successful notice of arrival previously submitted)

  

The requirements impose a standard process for tracking the movement of a supervised individual returning to a sending state.  ICOTS activities are essentially the same regardless of the reason the individual is returning.  The rules impose time frames to ensure timeliness of activities.   

  Reasons a supervised individual returns to a sending state include:

  • The individual requested to return to a sending state
  • The individual is in the receiving state with approved reporting instructions (and arrived pursuant to RIs) and subsequently, the transfer request (plan of supervision) is denied 
  • The sending state orders the supervised individual to return in lieu of retaking for behavior requiring retaking
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Receiving State Training Tips

Sending State Training Tips

  • Ensure no pending charges exist

 

  • Reporting instructions must be approved within 2 business days of the request (including sex offenders)
    • No valid reasons exist to deny reporting instructions for returning supervised individuals.  These requests must be approved 
  • Request timely
    • Request reporting instructions for ‘Transferred Supervised Individual Returning to a Sending State’ within 7 business days of either:
      • Rejection of transfer request- Do not request when it is appropriate for the supervised individual to remain in the receiving state pending re-submission of a new transfer request
      • Violation report response indicating the supervised individual will be ordered to return
  • Notify Victims, if applicable
  • Best effort to obtain an address for the supervised individual in the sending state
    • If unsuccessful in obtaining the supervised individual address, be sure to provide a reason the address is unknown
  • The report date must be within 15 business days of the reporting instructions request (15 business days of violation report for the supervised individual's ordered to return in lieu of retaking)

 

  • Supervise until DEPARTURE
  • Confirm the supervised individual’s arrival by submitting a notice of arrival
    • The individual fails to arrive?  Issue a warrant
    • Submit case closure notice response
  • Send notice of departure & case closure notice at the time the supervised individual departs the receiving state with approved reporting instructions
    • Compact Office staff should ensure NOD’s are sent before transmitting the Case Closure Notice to the Sending State
    • Submission error and case lacks primary address?  See release notes from 2019
      • For cases in which the returning address is 'unknown,' premature submission of these activities and the NOA by the sending state change the primary address of the supervised individual to 'NULL' and may prevent the creation of a subsequent Case Closure. In such instances, the sending state should update the address in ICOTS. 
    • https://support.interstatecompact.org/hc/en-us/articles/360024967413-Code-Release-34-4-0-ICOTS-Enhancement-6-19-2019 

 Update the primary address when the supervised individual returns if needed.

 

 

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