Effective: 2009
Updated: December 17, 2025
At Issue
How to Submit Consecutive and Concurrent Cases for Supervised Individuals Subject to both Probation and Parole Supervision
Submitting Transfer Requests for Parole Followed by Probation
When a supervised individual will complete parole supervision and immediately transition to probation supervision, transfer requests must be submitted in a manner that ensures continuity of supervision.
Unified to a Unified State
Submit one Transfer Request that includes both the parole case and the subsequent probation case.
Note: Supervision dates for parole and probation are maintained independently within ICOTS.
If the sending state elects to submit parole and probation as separate ICOTS cases, the probation transfer request must be submitted prior to the expiration of parole to avoid a lapse in supervision.
Unified to a Bifurcated State
Submit one Transfer Request for the parole case, including criminal case information, conditions of supervision, and supervision expiration dates.
Submit a separate Transfer Request for the subsequent probation case.
Within the same supervised individual’s ICOTS Profile Number, create a new ICOTS Case Number for the probation supervision.
Bifurcated to a Unified State
Each supervising agency submits a separate Transfer Request using the same individual’s ICOTS Profile Number.
Bifurcated to a Bifurcated State
Each supervising agency submits a separate Transfer Request using the same individual’s ICOTS Profile Number.
Practice Reminder
Submit the probation Transfer Request prior to the expiration of parole to ensure continuity of supervision and avoid gaps in Compact oversight.
Once parole supervision has been accepted, the receiving state should also accept the subsequent probation supervision when the individual remains eligible for transfer.
The Compact governs the transfer of supervised individuals—not individual criminal cases—and supervision should continue seamlessly when consecutive supervision terms apply.
QUICK TIP
Selecting the Register Interest allows an unassigned
user to create a new active case for a supervised individual.
Concurrent Supervision
Submitting Transfer Requests for Supervised Individuals on Concurrent Parole and Probation
When a supervised individual is subject to parole and probation supervision at the same time, Transfer Requests must reflect both supervision authorities while maintaining continuity of supervision.
Unified to a Unified State
Submit one Transfer Request that includes criminal case information, conditions of supervision, and supervision expiration dates for both parole and probation.
Unified to a Bifurcated State
Submit one Transfer Request for the parole supervision that includes criminal case information, conditions, and expiration dates; and
Submit a separate Transfer Request for the probation supervision.
Within the same supervised individual’s ICOTS profile number, create a separate ICOTS Case Number for the probation case.
Bifurcated to a Unified State
Each supervising agency submits a separate Transfer Request using the same individual’s ICOTS profile number.
Bifurcated to a Bifurcated State
Each supervising agency submits a separate Transfer Request using the same individual’s ICOTS profile number.
QUICK TIP
Choosing the 4th option when creating a new Transfer Request uses existing ICOTS case information to create the new ICOTS case. (See below.)
This functionality is helpful when submitting multiple cases for the same supervised individual and should be used to avoid creating duplicate records in ICOTS.
How to Submit Compact Activities on These Cases
Single accepted ICOTS case number:
When only one case number has been submitted and accepted, the receiving state needs to submit one set of Compact activities (e.g., Progress Reports, Violation Reports, Compact Action Requests, or Case Closures).Multiple accepted ICOTS case numbers (bifurcated cases):
When more than one case number has been submitted and accepted, the receiving state must submit separate Compact activities under each case number, including Progress Reports, Violation Reports, Compact Action Requests, and Case Closures.
This ensures that each supervising agency receives and can respond to the required action.
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