1-2023i Warrant Execution Management

Effective: July 27, 2023

Updated: December 16, 2025

At Issue:  When the Warrant Status Should be ‘Executed’

The Warrant Status special status allows states to document and track compact-compliant warrants that are required for retaking and absconders. Proper use of this status depends on timely and accurate data entry, which often requires coordination with external stakeholders throughout the warrant issuance and retaking process.

Consistent practices for managing warrant status—particularly determining when a warrant should be marked “executed”—are essential to maintaining accurate records in ICOTS and ensuring effective communication between states.

As a best practice, warrants should be marked “executed” after the supervised individual has been retaken. Executing the warrant at this point:

• Promotes complete and accurate documentation of the retaking process
• Prevents automated “warrant needed” notifications from being triggered again
• Ensures the supervised individual’s ICOTS profile accurately reflects current status

Best Practices:  Incorporating Warrant Checks with Existing Review Processes

Case Closure & Case Closure Reply Review

When a sending state compact office receives a case closure with the reason “retaken by sending state,” staff should:

• Review the supervised individual’s profile to confirm the warrant has been marked “executed” and is no longer active
• Verify that the retaking process has been fully completed

This review may also be completed when transmitting the case closure reply.

Retransferring Reporting Instructions after Violation Disposition

When compact staff receives a request for reporting instructions for retransfer following a violation disposition, they should check the supervised individual's profile to confirm there is no 'active warrant' status associated with the profile.

If NCIC verification was not documented prior to arrest and retaking, the sending state should:

• Add an explanatory comment to the warrant record, and

• Select “withdraw” as the warrant disposition

Important Reminder Regarding NCIC Entry

NCIC entry is required for all warrants required by ICAOS Rules.
These instructions should not be interpreted to suggest that NCIC entry is optional. Rather, this guidance addresses situations in which the sending state did not confirm or document NCIC entry prior to retaking.

Documenting these circumstances allows sending states to:

• Identify trends

• Evaluate compliance

• Improve internal warrant documentation and verification practices