Ensuring public safety for the 21st century

Warrant Status-Special Status

Warrant status is a special status used to track warrants required by ICAOS rules.  When a warrant record is active, the 'Active Warrant' special status displays on the profile screen.  Warrant status is only visible from the profile screen.  This feature is not associated with specific compact cases or activities.  New warrant status records can be added to any ICOTS profile in which the user is/was affiliated with the record as the sending state.   

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IMPORTANT:   Only those warrants issued in accordance with an ICAOS rule need to be entered into ICOTS using this new feature.  According to ICAOS rules, a 'warrant' must be issued nationwide, without bond, and entered into NCIC.

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Creating a Warrant Record

To start a warrant status record, the date and issuing authority must be provided.  While the warrant is active, updates can be made to the record, including comments.  Note:  For many warrant entries, the NIC number should be entered as the 'Warrant Identifier.'  Picture3.png

Updating a Warrant Record

Updates to the warrant record can be made at any time by any affiliated user (state-assigned PO, supervisors, or compact office) in a sending state.  The 'NCIC Verification Date' entry by an ICOTS user confirms the warrant is 'compact compliant' (no geographic limits, no bond and entered into NCIC.)  Note:  Use update to provide comments and attachments.

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Removing Active Warrant Special Status

Two actions remove the active warrant special status, 'Withdraw' of warrant or indicating the date when the warrant was served.

 

Email Triggers Requiring Warrant Status Entry

 

Emails serve as reminders for warrant entries.  Warrants are managed via ICAOS Dashboards reports Only authorized users in the compact office have access to ICAOS Dashboards

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ICOTS will prompt the user (via email notifications) to add warrant records upon submission of:

  • Failure to Arrive*;
  • Mandatory Retaking (via Violation Report) w/Sending state response of ‘Warrant Issued/Requested;’ or
  • New Discretionary Retaking

‘Warrant Status Update Needed’ email notifications sent while warrant record is active up to 30 calendar days after prompting activity.

Email Timeframes:

  • Upon transmission of:
    • Failure to Arrive
    • Violation response of ‘Warrant Issued/Requested'
    • New Discretionary Retaking Activity
  • Reminders sent 5, 10, 15, and 30 calendar days after transmission of the activity
  • Email stop triggers:
    • Warrant Status is updated to indicate warrant execution
    • Warrant Status is updated to indicate warrant withdrawal
    • Successful NOA transmitted after Notice of Failure to Arrive
    • Mandatory Retaking obligation removed by receiving state compact office
    • Withdraw of Discretionary Retaking Activity 

Procedural questions should be directed to your state's compact office.

*Submission of a Notice of Failure to Arrive assumes the client failed to arrive as instructed after departing the sending state and absconded.  Be sure to review the compact case for details to determine whether a compact compliant warrant is needed or if other action is appropriate.  If a warrant is not required, note the email notifications will continue until the 30th day as noted above.

 

Q & A

Q:  A notice of failure to arrive was sent due to the client changing their mind about transferring.  How can I stop the warrant status notification emails when a warrant is not required?

A:  The warrant notifications initiated by a notice of failure to arrive can only be stopped by 3 triggers as noted below from the Commission approved technical specifications:

  • Successful NOA transmitted after NOFA
  • Warrant Status is updated to indicate warrant execution
  • Warrant Status is updated to indicate warrant withdrawal

If a warrant isn't required users will simply need to ignore the emails as it was not anticipated users communicate these other actions using this activity. 

 

Q:  For compact cases in which multiple warrants are issued, how does the warrant status handle tracking these?

A:  As indicated in the Commission approved technical specifications, there is only 1 warrant status record to manage on the profile at any given time.  When multiple warrants are issued, simply note the other warrants in the comment field.

 

Q:  On parole cases, with new felony convictions that involve incarceration in the receiving state, we get a revocation order from the Board of Parole that is placed as a detainer with the holding authority; there is no warrant entered into NCIC; how are we entering those?

A:  The new warrant tracking feature was not specifically designed to track detainers and the ability to track detainers with this process was never raised during discussions or the Commission comment period while technical specifications were scoped and developed.  As states encounter these situations, the national office recommends states discuss options and feasibility to use this feature to also track detainers. Otherwise, when detainers are issued, states may continue to track those externally recognizing emails will still be triggered per the warrant requirement in the rules.    As stated in the technical specifications email notifications do cease on the 30th day after the triggered compact activity requiring a warrant. 

 

Q:  Is there a specific field for the NIC number?

A:  The NIC should be entered as the 'Warrant Identifier' field.   Note labeling this same field 'NIC Number' was considered, but it was decided it should be generic, resulting in 'warrant identifier' instead.

 

 

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