The 'Tolling' indicator, utilized and managed by a sending state, illustrates a case is placed in "Tolling" status by the sending state's sentencing authority. Sending states must ensure the supervision end date is always a future date clarifying the offender is subject to compact supervision in the receiving state while in 'tolling' status.
- Sending states should only use the feature within its own legal parameters as 'tolling' is not a defined ICAOS term or process.
- Sending states must provide documentation from the sentencing authority that clarifies the sentencing authority's decision to 'toll' supervision and the impact of compact supervision on the ICOTS case. Thus, it should be clearly documented in ICOTS that the compact case is still subject to "supervision" as defined by the compact, and that the receiving state has the authority to provide supervision.
- The 'supervision end date' should always be a future date if offender is subject to compact supervision even while tolling. Note: The 'supervision end date' serves as a case closure due date in ICOTS. Changing the supervision end date does NOT change criminal case data previously entered on a compact case.
When the tolling status is created, users associated with compact case will receive an email notification similar to the one below:
- Email Notifications
At the time supervision end date is set to ‘tolling’ [All interested parties]
- Reminder sent every 30 days while in ‘tolling’ status [Assigned users in the Sending State]
The ICAOS dashboards offer additional management tools to ensure the feature is utilized correctly.
Receiving states should perform regular audits ensuring cases are not being supervised past the Supervision End Date and that documentation exists on the compact case in 'tolling' status.
Sending states should perform regular audits to ensure its users are using the 'tolling' feature in accordance with the above instructions and at the direction of the sentencing authority of the ICOTS case.