The Junk Records report identifies ICOTS profiles without associated compact cases or transmitted compact activities. The dashboard shows state, profile ID, associated cases, supervised individual's name, date of birth, creation date, and user who created the record.
Charts break down records by presence of compact cases and activities, and list the top 10 users responsible for creating junk records. Filters include case association status and record creator.
Training Notes
Never include a junk record in a move case or merge request.
- Profiles with no cases can only be deleted by the National Office. Report these records to the ICOTS helpdesk for deletion.
- Profiles with cases containing no transmitted compact activities can be either deleted by state administrators or withdrawn by the assigned user.
Tip #1
Use the date filter to avoid deleting newly created records.
Tip #2
Filter and export list of Junk Records without Compact Cases to send directly to the National Office for deletion
Tip #3
Filter and export list of Junk Records with Un-Transmitted Activities to consider 'Withdraw' rather than Deletion (requires less administrative effort)
Comments
Please sign in to leave a comment.