FY23 Transfer Decision Dashboard

Click on this link to be redirected to the Transferring your Supervision page.

Follow up to the FY22 transfer assessment and ABM sessions, this training will cover the various uses of the Transfer Decision Dashboard and uses for improving acceptance rates.  This report provides states analysis opportunities to identify areas for process improvement, training and corrective action needs.

Outgoing Cases: 

• Identify users with higher rates of transfer requests rejection.  
• Identify staff in compact office reviewing cases with higher rates of transfer rejections.  Ensure appropriate review occurs and identify trends in the rejections as to what is being missed. 

Incoming Cases: 

• Identify certain jurisdictions/users who reject at a higher rate.
• Identify staff reviewing transfer decisions to ensure rejections are appropriate. 
• Audit staff to ensure blanket rejections are not utilized.

Rejected then Accepted for Transfers

• Increase efficiency; decreasing transfer delays.
  
  • Outgoing:  Getting it right the first time.
  • Incoming:  Are there alternatives to rejections in specific cases?  For example, the primary address can be changed by supervising user if in receiving state with reporting instructions.

Top 10 states incoming & outgoing cases

• State to state relationships are important when dealing with difficult cases.
• Data shows rejections alone have little effect on acceptance rates.

Transfer Tip Sheet Template

Several states have created tip sheets and other resources for their staff to be used when preparing to transfer cases to other states or investigating.  Ensuring ICOTS users verify plans of supervision can substantially increase your state's outgoing transfer acceptance rates.  As well, ensuring users apply the purposes of the compact when making decisions on incoming transfers, reduces unnecessary rejections and increases transfer efficiencies. 

The Transfer Tip Sheet Template (based on examples shared at the 2022 ABM) provides simple tasks and reminders to user to ensure they understand what it means to verify a plan of supervision.  

Recording

Presentation

PowerPoint Slides

Q & A

Q:  Does the acceptance rate in the transfer decision dashboard reflect all rejections or just the final decision?

A:  The acceptance rate is based on the final decision of a transfer, therefore states may find looking at recent data shows a lower acceptance rate.  Looking at data 30-60 days old should reflect a more accurate acceptance rate since in most cases final decisions.

Q:  Why is it not appropriate to reject a case solely based on the fact the individual transferring has pending charges/non-compliant behavior?

A:  As stated in the ICAOS rules, the sending state determines the individual transferring is in 'substantial compliance' and eligible for transfer, not the receiving state.  So long as the individual is not currently subject to revocation of community supervision (pending return to prison due to behavior or pending charges) a sending state can determine the individual is in 'substantial compliance' and eligible for transfer.  When receiving a transfer request, receiving states are investigating a 'plan of supervision', not the individuals behavior.