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ICOTS Activity Email Notification Time Frames

Below are the 'Due on' and 'Overdue' email notifications generated by ICOTS: 

 

Case Closure Notices
  • due in 30 days, 30 calendar days prior to 10 business days after the Supervision End Date due in 30 days, 30 calendar days prior to 10 business days after the Supervision End Date
  • due today, 10 business days after the Supervision End Date
  • due 10 days ago, 20 business days after the Supervision End Date
  • due 30 days ago, 40 calendar days after the Supervision End Date
  • due 60 days ago, 70 calendar days after the Supervision End Date
  • due 90 days ago, 100 calendar days after the Supervision End Date
  • due 120 days ago, 130 calendar days after the Supervision End Date
Case Closure Notice Reply
  • due in 5 days, 5 business days after Case Closure Notice transmitted
  • due today, 10 business days after Case Closure Notice transmitted
  • due 7 days ago, 17 business days after Case Closure Notice transmitted
Reporting Instructions Reply
  • due today, 2 business days after RI Request transmitted
Transfer Replies
  • due in 15 days, 30 days after Transfer Request transmitted
  • due tomorrow, 44 days after Transfer Request transmitted
  • due today, 45 days after Transfer Request transmitted
  • due yesterday, 46 days after Transfer Request transmitted
  • due 30 days ago, 75 days after Transfer Request transmitted
  • due 60 days ago, 105 days after Transfer Request transmitted
Transfer Request
  • due today (7 days after RI Request transmitted/15 days after RI Request for Probationers Living in Receiving State at the Time of Sentencing)
Violations Requiring Retaking Replies
  • due in 4 days, 6 days after Violation Report transmitted
  • due today (10 business days after Violation Report transmitted)
  • due 10 days ago, 20 days after Violation Report transmitted
Available for Retaking (30 days after marked 'available' on OVR or addendum
  • due in 5 days 
  • due today (30 days after the latest availability indicator was transmitted via OVR or addendum)
  • due 5 days ago
Subsequent Transfer after Rejection when in the Receiving State with Reporting Instructions
  • due in 5 days, 10 days after rejection transmitted
  • due tomorrow, 14 days after rejection transmitted
  • due today, 15 days after rejection transmitted
  • due yesterday, 16 days after rejection transmitted
  • due 5 days ago, 20 days after rejection transmitted
  • New reminder every 5 days
Requested Progress Report
  • due in 5 days, 25 days after specialized CAR transmitted
  • due in 15 days, 15 days after specialized CAR transmitted
  • due tomorrow, 29 days after specialized CAR transmitted
  • due today, 30 days after specialized CAR transmitted
  • due yesterday, 31 days after specialized CAR transmitted
  • due 5 days ago, 35 days after specialized CAR transmitted
  • New reminder every 5 days
Warrant Status Needed
  • Warrant Status Needed for Discretionary Retaking
    • Sent when The Discretionary Retaking Activity is transmitted
    • Sent again 5, 10, 15, and 30 calendar days after a Discretionary Retaking is transmitted
  • Warrant Status Needed for Failure to Arrive
    • Sent when The Notice of Failure to Arrive (NOFA) Activity is transmitted
    • Sent again 5, 10, 15, and 30 calendar days after a NOFA is transmitted
  • Warrant Status Needed for OVR Response
    • Sent when an Response to Violation Requiring Retaking (RVR) Activity is transmitted where the Response value = Warrant Issued/Requested
    • Sent again 5, 10, 15, and 30 calendar days after this RVR type is transmitted
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