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ICOTS Activity Email Notification Time Frames

Reporting instructions Reply
  • Due today, 2 business days after RI Request transmitted

 

Transfer Request
  • Due today (7 business days after RI Request transmitted/15 business days after RI Request for Probationers Living in Receiving State at the Time of Sentencing)
Transfer Reply
  • Due in 15 days, 30 calendar days after Transfer Request transmitted
  • Due tomorrow, 44 calendar days after Transfer Request transmitted
  • Due today, 45 calendar days after Transfer Request transmitted
  • Due yesterday, 46 calendar days after Transfer Request transmitted
  • Due 30 days ago, 75 calendar days after Transfer Request transmitted
  • Due 60 days ago, 105 calendar days after Transfer Request transmitted
Violation Report Requiring Retaking Reply
  • Due in 4 days, 6 business days after Violation Report transmitted
  • Due today,10 business days after Violation Report transmitted
  • Due 10 days ago, 20 business days after Violation Report transmitted
Available for Retaking
  • Due in 5 calendar days 
  • Due today (30 calendar days after the latest availability indicator was transmitted via OVR or addendum)
  • Due 5 calendar days ago
Subsequent Transfer After Rejection when in Receiving State with Reporting Instructions
  • Due in 5 days, 10 business days after rejection transmitted
  • Due tomorrow, 14 business days after rejection transmitted
  • Due today, 15 business days after rejection transmitted
  • Due yesterday, 16 business days after rejection transmitted
  • Due 5 days ago, 20 business days after rejection transmitted
  • Reminder every 5 business days while case is active in rejected status
Requested Progress Report
  • Due in 5 days, 25 calendar days after specialized CAR transmitted
  • Due in 15 days, 15 calendar days after specialized CAR transmitted
  • Due tomorrow, 29 calendar days after specialized CAR transmitted
  • Due today, 30 calendar days after specialized CAR transmitted
  • Due yesterday, 31 calendar days after specialized CAR transmitted
  • Due 5 days ago, 35 calendar days after specialized CAR transmitted
  • Reminder every 5 business days while case is active awaiting a progress report
Warrant Status Needed
  • Warrant Status Needed for Discretionary Retaking
    • Sent when The Discretionary Retaking Activity is transmitted
    • Reminder at 5, 10, 15, and 30 calendar days after a Discretionary Retaking is transmitted
  • Warrant Status Needed for Failure to Arrive
    • Sent when The Notice of Failure to Arrive (NOFA) Activity is transmitted
    • Reminder at 5, 10, 15, and 30 calendar days after a NOFA is transmitted
  • Warrant Status Needed for OVR Response
    • Sent when an Response to Violation Requiring Retaking (RVR) Activity is transmitted where the Response value = Warrant Issued/Requested
    • Reminder at 5, 10, 15, and 30 calendar days after this RVR type is transmitted
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