It is the responsibility of the receiving state compact office staff to review and approve all violation reports prior to transmission to the sending state to ensure details of the violation, including dates are in compliance with the ICAOS Rules.
Rule 4.109 (a) states that a receiving state shall notify a sending state of significant violations of conditions of supervision by an offender within 30 calendar days of discovery of the violation.
Note: When a receiving state transmits a violation that is not being reported within the required 30 days of discovery the sending state can request that the receiving state withdraw the violation. Leaving any returned action items (including Offender Violation Reports) on the workload indefinitely could have a negative impact on future audits results.
While the rule does not specify exceptions to the 30 day requirement, there may be instances when processing a violation report beyond the 30 days of discovery is in the best interest of public safety. In these rare instances, the receiving state compact office should communicate the extenuating circumstances to the sending state compact office before the transmission of the violation report. If the receiving state fails to contact the sending state to discuss extenuating circumstances before transmission of the violation report, the receiving state should expect a request to withdraw the report.
Remember: A significant violation is any violation of supervision that would result in a request for revocation in the receiving state